Privacy policy

How 258 Accounts collects and uses personal information through this website.

Who we are

This website is run by 258 S Limited, trading as 258 Accounts, registered in England and Wales (company number 10015312), 1 Duffield Road, Derby, DE1 3BB. We are the data controller for personal information collected through this website. We are registered with the Information Commissioner's Office (registration number ZA917673). You can contact us at hello@258accounts.com or on 01332 806258.

This policy covers our website. If you become a client, our engagement letter explains how we handle the information you give us while we act for you.

What we collect

  • Contact form: your name, company name, email address, phone number and message.
  • Instant quote: your answers to the quote questions (for example business type, turnover band and services needed). Your price is worked out in your own browser and isn't saved anywhere. We only receive your answers if you choose to send us the quote with your name and contact details.
  • Emails and calls: anything you send us directly.
  • Technical information: when you visit, our hosting and font providers receive your IP address and browser details, as any website does, so they can deliver the pages.

Please don't send sensitive financial details, such as bank or tax reference numbers, through the website forms.

How we use it

We use your details only to respond to your enquiry or quote request and, if you become a client, to provide our services to you. Our lawful basis is taking steps at your request before entering into a contract with you, and our legitimate interest in replying to people who contact us. We don't sell your information, and we won't add you to marketing emails without your permission.

The instant quote is an automatic estimate only. Any decision about working together, and your final fee, is made by a member of our team.

Cookies

This website doesn't use cookies, analytics or advertising trackers.

Who we share it with

We use these trusted service providers to run the website and our email:

  • Netlify, which hosts the website.
  • FormSubmit (formsubmit.co), which passes contact form and quote submissions to our inbox by email.
  • Google Fonts, which supplies the fonts used on the website.
  • Microsoft 365, which provides our email.

Some of these providers process data outside the UK, including in the United States. Where that happens, the transfer is protected by safeguards recognised under UK data protection law, such as the UK–US data bridge or the UK International Data Transfer Addendum.

We may also share information where the law requires it, for example with HMRC or as part of our anti-money laundering checks.

How long we keep it

If an enquiry or quote request doesn't lead to us working together, we delete it within 12 months. If you become a client, we keep records for as long as our legal and professional obligations require, which is usually at least five years after our work for you ends, in line with anti-money laundering rules.

Your rights

You have the right to ask for a copy of the personal information we hold about you, and to ask us to correct it, delete it, restrict how we use it or stop using it. To make a request, email hello@258accounts.com or write to us at 258 Accounts, 1 Duffield Road, Derby, DE1 3BB. We'll respond within one month.

If you're unhappy with how we've handled your information, please tell us first so we can put it right. You can also complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

Changes to this policy

We may update this policy from time to time. The latest version will always be on this page.

Last updated: October 2026.